Different Purchase Order's ~ Prashanth's Blog

The functionality of Purchase Order(PO) is same in every ERP system but the fields may varies.

Here the function of fields is same but different ERP systems's follows different naming's for fields.

Below shown the different Purchase Orders different field definitions.

Stone Profit Systems PO:

Adding Products to PO:

1. PO#:

It indicates the Purchase Order number. By using this only we can process the purchasing transaction.
It uniquely identifies the Purchase Order.

2. Supplier Job#:

Here Job means Sale Order only. So, Supplier Job is the supplier sale order number .

3. Shipment Terms:

Prepaid: The seller prepays and bears the transportation charges. The buyer is not involve in this.
Prepaid & Add: The seller prepays the transportation charges, but bills them to the customer.
Collect: The carrier collects the charges from of transportation service from the consignee(receiver).
Prepaid & COD: COD is the request to the carrier from the shipper to pick up a check upon delivery that is payment for the goods being delivered.
Credit 45: The amount will credited in 45 days.
CAD: Cash Against Delivery(CAD) is an agreement where the buyer pays for goods as soon as the buyer receives the seller's document.There is a normally intermediary involved, that is a bank agent acting on behalf of the seller, to ensure that the transaction takes place smoothly.

4. Attn:

The abbreviation for Attn is "Attention". Mentioning the particular person to take care of delivered goods. Delivery the goods to mentioned person.

5. Vessel:

Vessel is a ship or large boat.

6. Name/SKU:

Stock Keeping Unit(SKU) is unique identification code used to identify and track its inventory, or stock.
The purpose of SKUs is to help companies more accurately and quickly account for every piece of their inventory.

SAP Business One PO:

1. No:

Field on left: Name of the numbering series. It specifies a series.
Middle field: Purchase Order number
Field on right: The additional purchase order number, if defined. If you choose the manual series, enter the document number manually.

2. Status:

It is the status of the purchase order. The status is like open, closed, cancelled and draft.
By this we can see the status of the purchase order.

3. Currency:

Specify the currency type for the amounts in the document.

4. Item/Service Type:

Select the option for the document belongs to either for the Item type or service type.

5. Freight:

You can add the freight details which means transportation information.By clicking the arrow you can add full details.

6. Rounding:

When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

7. Copy From:

We can copy the details form previous purchase quotation of same vendor.
By this we can generate the purchase order from the purchase quotation.

8. Copy To:

After purchase order is created, we can directly create the Goods PO or A/P Invoice or Payment with same details.

Peachtree PO:

1. Remit to:

A remit to address is used as destination address to send payments for bill or invoices.
Here, let the customer know where to send the payments for their invoices.

2. Ship to:

A Ship to address is the address where the goods or products to be gonna deliver which you ordered.
The "Ship to" address is same as company address but is changed when you choose delivery type is "Dropship".

3. Dropship:

Delivering the goods directly to the customer by the supplier or manufacturer rather than by the retailer.
When a customer makes a purchase, the retailer takes payment, provides a receipt and obtain the all customer delivery information.
The retailer places an order through the supplier and provides all customer information for delivery.

4.Good thru:

The Good Through is the date represents the date when the order or at least a portion of order is required to be fulfilled before the order is cancelled.
If no progress in order, after this Good thru date the order is gonna cancelled.

5. PO No.:

It is the Purchase Order number.

6. Terms:

Here the terms indicates payment terms when you gonna pay the payment.
For example, "Net 30" means total payment is gonna made in 30 days. "3/2 Net 45" means m percent discount in completing the payment with in 2 days.

QuickBooks PO:

1. Class:

Here the class is the PO belongs to which type of work like New Construction, Remodel, Overhead etc.,

2. Template:

We can create the multiple purchase order templates with different styles.
This is used to choosing the template for different vendors.

3. U/M:

U/M means Unit of Measure. A unit of measure is assigned to all inventory items and must be entered.
It is used to choose the inventory in different measurements. For example "SF" means Square Feet, "ea" means each, "dz" means dozen etc.,

4. Memo:

It is used as the notes. If you want to write a any you can write here.

Oracle PO:

1. PO, Rev:

Here the PO is the purchase order number and Rev is the revision number.
When you change a purchase order, Purchasing automatically increments the revision number.

2. Type:

This indicates the purchase order belongs to which type.
Generally PO's are four types, which are standard purchase order, planned purchase order, blanket purchase agreement and contract purchase agreement.

3. Status:

It is used to find the status of the purchase order. The status is like initial, open, approved, cancelled, complete etc.,

4. P-Card:

The Procurement Card, or P-Card, is a form of company credit card that is issued to employees who can then purchase goods and services without having to process the purchase through a traditional purchasing procedure, such as using purchasing requisitions and purchase orders.